Specialist in Administration

For over 30 years, we have been supporting businesses in optimizing asset management and improving energy efficiency. We specialize in designing, creating, and implementing IT systems that support maintenance operations and technical resource management. We have completed over 200 implementations of CMMS and EAM systems in companies of various sizes in Poland and abroad, which has allowed us to achieve a leading position in the market.

Specialist in Administration

We offer:

• Stable employment in a well-established company with a dynamic market position
• Private medical care
• Fruit Tuesdays
• Friendly atmosphere in the team
• Opportunity for professional development and acquiring new skills

Responsibilities:

• Internal system support - entering purchase invoices and recording employees" working hours
• Creating summaries and reports based on data from the system
• Contact with the Tax Office and Social Insurance Institution
• Drafting official letters
• Organizing business trips: preparing delegations, booking hotels, purchasing vignettes
• Coordinating technical inspections of company cars
• Preparing the company car for trips (fueling, cleanliness)
• Operating the telephone switchboard and handling incoming and outgoing correspondence in Polish and English
• Cooperation with external companies
• Office purchases and maintaining order and aesthetics in the office space
• Preparing content for publication on social media (LinkedIn, Facebook)
• Updating content on the website in the "News" section
• Welcoming guests visiting the company
• Supporting the Office Manager in daily administrative tasks

Requirements:

• Proficiency in English at B2 level (both spoken and written)
• Active driving license category B
• Ability to operate office equipment
• Highly developed interpersonal and communication skills
• Very good knowledge of MS Office suite (especially Word and Excel)
• Independence, accuracy, and good work organization

Additional advantages:

• Minimum 2-3 years of experience in a similar position