Position Summary
The Project/Program Specialist provides process-oriented operational support for engineering and program teams by maintaining Jira data quality, supporting workflow administration, and performing recurring coordination and reporting activities. This role is responsible for executing established procedures, processes, and guidelines to improve the consistency, accuracy, and timeliness of project and program tracking.
The position focuses on standard work essential to day-to-day program operations, including ticket hygiene, status follow-up, reporting support, documentation upkeep, and coordination across stakeholders. The role serves as a steady full contributor who can manage a broad range of routine and moderately complex support activities with limited supervision.
Key Responsibilities
- Maintain Jira ticket hygiene by reviewing, updating, and correcting issues, fields, statuses, assignments, labels, and related metadata in accordance with defined standards.
- Monitor project and program tracking boards to identify missing, outdated, or inconsistent information and follow up with owners to ensure records remain current.
- Support adherence to established workflow processes, intake procedures, and tracking conventions across teams.
- Perform recurring project and program coordination tasks, including status collection, progress tracking, follow-up on open actions, and support for regular operating rhythms.
- Prepare routine reports, dashboards, summaries, and status updates using Jira and other approved tools.
- Assist with reporting accuracy by validating data inputs, identifying discrepancies, and escalating issues when needed.
- Maintain documentation, job aids, process instructions, templates, and reference materials related to project/program tracking and support activities.
- Provide administrative and operational support for recurring reviews, planning cycles, team updates, and governance checkpoints.
- Respond to standard requests related to Jira workflow support, tracking updates, and reporting needs within established guidelines.
- Identify recurring process issues and recommend practical improvements to increase consistency, efficiency, and ease of use.
- Build effective working relationships with engineering managers, program leads, and other stakeholders to support smooth execution of routine work.
- Serve as a reliable resource for standard process questions and day-to-day support needs within the assigned area.
Example Deliverables
- Clean and current Jira boards and issue records
- Recurring status summaries and reporting outputs
- Follow-up tracking for overdue updates or action items
- Updated support documentation and process references
- Consistent execution of project/program support routines
Scope and Impact
- Supports the execution of established project and program processes.
- Contributes to improved data quality, reporting consistency, and operational follow-through.
- Helps reduce administrative burden on managers and team leads by owning recurring coordination and tracking tasks.
- Works primarily on standard assignments, applying established procedures and judgment within defined guidelines.
About Autodesk
Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.
We take great pride in our culture here at Autodesk – it’s at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.
When you’re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!
Salary transparency
Salary is one part of Autodesk’s competitive compensation package. Offers are based on the candidate’s experience and geographic location. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.
Diversity & Belonging
We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: https://www.autodesk.com/company/diversity-and-belonging
Minimum Qualifications
- 3+ years of experience in project support, program support, operations coordination, administrative operations, or a related business support role.
- Experience working with Jira or similar project/work management systems.
- Experience supporting recurring reporting, tracking, coordination, or workflow administration activities.
- Experience maintaining dashboards, reports, or status summaries.
- Experience supporting engineering, technical, product, or program organizations.
- Strong organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Ability to manage multiple recurring assignments and follow through consistently.
Preferred Qualifications
- Experience with Agile methodology, and scrum team best practices.
- Familiarity with workflow administration, issue tracking conventions, and data quality practices.
- Experience creating or maintaining process documentation and job aids.
- Experience using collaboration and productivity tools such as Confluence, Slack, spreadsheets, and presentation tools.
Knowledge, Skills, and Abilities
- Working knowledge of project/program support processes and procedures.
- Ability to identify and resolve standard issues using established protocols and guidance.
- Ability to manage a wide range of mostly standard work assignments with limited supervision.
- Strong follow-up skills and persistence in driving completion of routine updates and action items.
- Ability to spot common data inconsistencies and process gaps.
- Good judgment in escalating non-standard issues appropriately.
- Ability to collaborate effectively with colleagues and supported teams.
- Ability to balance accuracy, timeliness, and service orientation in day-to-day support work.
